Administrative Assistant

Southwest Concrete Paving is an established concrete paving company specializing in military airfield, FAA, and department of transportation work across the western United States. We believe that quality and safety come first and have invested considerable resources to ensure these components are emphasized on every project. Teamwork and communication are central to achieving these goals, and we seek like-minded personnel to join our successful team.

About the role

The Administrative Assistant will support multiple departments, including Transportation, Payroll, HR, Accounts Payable, and Accounts Receivable. This role involves handling confidential information, multitasking, and thriving in a fast-paced environment.

Responsibilities

• Perform general clerical and administrative duties
• Type memos, letters, and prepare Excel spreadsheets for other departments as requested
• Assist with HR and onboarding functions, including military base access requirements
• Maintain accurate equipment files and folders
• Help with weekly timecard coordination and entry
• Submit weekly, quarterly, and annual transportation reports
• Support administrative functions such as copying, scanning, and printing
• Demonstrate proper office etiquette and a high level of professionalism
• Other duties as assigned

Requirements

• Minimum of 1 year of office, secretarial, or clerical experience
• Knowledge of office and business routines
• Computer experience with proficiency in Microsoft Office and Outlook
• Knowledge of standard office equipment operation
• Bilingual (English and Spanish) preferred
• Working knowledge of accounting principles preferred

Pre-employment drug testing is required.