Administrative Assistant

About the role

This is a highly visible role at the center of our New York office, supporting senior leaders, creating an exceptional experience for employees and visitors, and ensuring the office operates with warmth, professionalism, and precision.

Responsibilities

• Manage complex, active calendars for two SVPs — scheduling meetings, resolving conflicts, and protecting time for priorities
• Coordinate travel, including booking, itineraries, and expense reporting
• Prepare and organize materials ahead of meetings, and track follow-ups and action items to completion
• Draft, proofread, and send communications on behalf of the SVPs, and help prepare decks, reports, and correspondence
• Serve as the first point of contact for the NYC office — welcoming visitors, handling mail and deliveries, and keeping shared spaces running smoothly
• Coordinate with building management and vendors, and keep supplies stocked and organized
• Bring an eye for AI-assisted tools (think ChatGPT, Claude, Monday.com) to streamline scheduling, docs, and office processes

Requirements

• 2–3 years of administrative or coordination experience, ideally supporting more than one person
• A bachelor’s degree
• Strong written and verbal communication skills, with a professional, polished touch
• The ability to pivot fast when priorities shift, and see feedback as fuel, not friction
• Discretion and sound judgment when handling sensitive information
• Proficiency with Microsoft Office (Outlook, Word, Excel), and comfort learning new tools
• A genuine interest in books and publishing is a must

Qualifications

• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Comfort learning new tools
• A genuine interest in books and publishing

Skills

• Administrative support
• Coordination
• Calendar management
• Travel coordination
• Communication
• Document preparation
• Visitor management
• Office organization
• AI-assisted tools

Benefits

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care, Dependent Care, Flexible Spending Account, Health Savings Account, 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, & generous paid time off.

Pay

The pay range for this role is $25.00 - $28.00. We determine starting pay based on a thorough evaluation of job-related factors, including geographic location, market conditions, relevant experience, training, and education.

Schedule

This is a hybrid role based in our New York, NY office, requiring on-site presence a minimum of 4 days per week.