Administrative Assistant

Responsibilities

• Process electronic mail as required.
• Maintain and update bid database.
• Process various document requests from customers and field personnel, including quotations, Safety Data Sheets (SDS), and Technical Bulletins.
• Maintain files to ensure all necessary documents are filed correctly and files destroyed on schedule.
• C Conduct routine maintenance of the online document storage center (Bizz Hub).
• Proactively coordinate with administrative staff, field representatives, and customers on upcoming bids and contract extensions.
• Process contracts, including ordering insurance certificates and bid and performance bonds.
• Process contract extensions and bond continuations.
• Complete online requirements of customers including vendor registrations.
• Conduct active web searches for new bid opportunities both independently and from leads provided by subscription services.
• Maintain inventory of office supplies.
• General projects and additional tasks as required.

Qualifications

• EDUCATION: High school diploma or equivalent - High school diploma required. Associate's Degree - Associate’s degree in business preferred.
• Experience: 3 Years - Minimal experience is required, however, a minimum of three years of administrative support experience preferred.
• Knowledge, Skills, Abilities: Experience in sales support and/or customer service preferred. Ability to work independently and in a team environment. Ability to analyze and solve problems. Must be Microsoft Office proficient at the intermediate to advanced level. Ability to handle a fast-paced environment. Consistent detail-orientation required. Must be able to multi-task and adapt to sudden task changes. Must be able to manage time to meet tight deadlines. Ability to communicate effectively, both orally and in writing.

Benefits

• Competitive Salary
• Medical Benefits
• Dental Benefits
• Vision Benefits
• Flexible Spending Accounts
• 401(k) Savings Plan
• Vacation Days
• Incidental/Sick Days
• Paid Holidays
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Tuition Reimbursement
• Employee Development & Training