Administrative Assistant

This position provides administrative support to the BIM Task Order program management office, including hybrid work (mostly remote) with occasional attendance at our McLean, VA office for meetings and work sessions. SMS specializes in modernizing legacy IT and sustaining complex enterprise environments for federal agencies, with a focus on long-term customer partnerships and employee development.

Responsibilities

• Provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution.
• Supports program managers with scheduling, calendar management, and stakeholder coordination.
• Prepares meeting agendas, minutes, and action item tracking for Integrated Product Team meetings and Program Management Reviews.
• Manages program documentation including filing, version control, and repository maintenance.
• Prepares correspondence, reports, and presentation materials.
• Coordinates travel arrangements for program personnel.
• Supports contract administration activities including deliverable tracking and submission coordination.
• Maintains program files and records ensuring compliance with documentation requirements.
• Coordinates with Government stakeholders for meeting scheduling and logistics.
• Supports proposal preparation and contract modification activities.
• Manages program administrative processes and office operations.

Requirements

• Minimum 5 years of administrative support experience, preferably in program management or government contracting environments.
• Proficiency with Microsoft Office suite.
• DoD Secret security clearance required or the ability to successfully pass a background check and obtain an interim Secret clearance.
• Some travel may be required (5% or less).

Req # 2026-5405