Administrative Assistant

Position Responsibilities

• Supports and prioritizes the needs of assigned Leaders and their teams.
• Manages and coordinates multiple calendars, both individual and team specific.
• Schedules client meetings for principals and team.
• Liaison between client and leadership.
• Prepares all travel arrangements and documentation including visa requirements and expense reports and timesheets.
• Prepares presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Identifies, organizes, and implements administrative projects independently in accordance with deadlines.
• Ensures architectural licenses are updated and accurate along with maintaining AIA credits for recording with the Licensure Department.
• Responsible for organizing tasks by level of urgency. Ensures the day to day tasks are well organized and efficient.
• Manages sensitive matters with a high level of confidentiality and discretion.
• Flexible hours as required by the needs of business for projects and meetings.

Minimum Qualifications

• Minimum of 2 years experience as a high functioning administrative assistant to senior leaders or equivalent corporate experience.
• Demonstrates excellent interpersonal, written, and verbal communication skills.
• Demonstrates strong organizational and time management skills.
• High level performance. Exhibits initiatives, problem solving, and decision quality with a high attention to detail in a fast-paced environment.
• Effectively communicates with supervisors through timely and appropriate written, oral, and visual means.
• Advanced computer skills including document and presentation preparation; database creation and management; contact management; research and high proficiency in Microsoft Office and Google Workspace.

Our Benefits

• Health and Wellness: Medical, dental, vision, disability, and life & accident insurance.
• Savings: 401K matching, pre-tax spending accounts, and employee discount programs.
• Work/Life Balance: Inquire about our hybrid/flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program.
• Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development.

Culture

• Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm.
• We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion.
• Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.
• We are proud to be an equal opportunity and affirmative action employer.

Compensation

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $70,000 to $90,000.

Visit us

For more about SOM: www.som.com

Apply

To apply for this position, visit our employment opportunities and policy page.