Administrative Assistant

About the role

The Administrative Assistant supports the Legal, Regulatory & Compliance Team, Corporate Secretary, and Global Head of Programs at SiriusPoint. This role provides proactive, high-level administrative support in a dynamic, fast-paced environment.

Responsibilities

• Coordinate complex calendars, schedule and confirm internal/external meetings, and collaborate with other executive assistants
• Organize and oversee weekly and monthly team meetings, including logistics and follow-up
• Book conference rooms, greet and register guests, and manage visitor logistics
• Arrange global travel, including flights, visas/passports, hotels, cars, and detailed itineraries
• Maintain travel spreadsheets and prepare comprehensive trip packets
• Process and track corporate expenses, receipts, and reimbursements with accuracy and timeliness
• Assist with the preparation, distribution, and archiving of board and committee meeting materials
• Clock in and coordinate logistics for board and committee meetings, including scheduling, venue arrangements, and attendee communications
• Maintain corporate records, minutes, and resolutions in compliance with legal and regulatory requirements
• Support the filing of corporate documents and regulatory submissions
• Liaise with directors, officers, and external advisors as needed
• Serve as the first point of contact, screen calls, and act as a gatekeeper for the team
• Liaise with internal and external stakeholders, fostering strong working relationships
• Support ad hoc projects as assigned
• Maintain and organize digital and physical files to ensure easy access and compliance
• Provide back-up support for other senior professionals as needed

Requirements

• Minimum 2 years’ experience supporting multiple leaders or teams in an administrative capacity
• Experience supporting corporate secretary or board functions is highly desirable
• Proven ability to thrive in a dynamic, fast-paced environment
• Exceptional communication and interpersonal skills
• Meticulous attention to detail
• Strong multitasking and prioritization abilities to manage competing deadlines
• Proactive, collaborative, and able to work effectively with all levels of management
• Demonstrated integrity, discretion, and commitment to confidentiality
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Familiarity with Ramp, Workday, and Deem is a plus
• Experience coordinating complex travel arrangements
• Self-starter with strong follow-through and relationship-building skills

Qualifications

• High school diploma or equivalent
• College degree preferred

Skills and Abilities

• Proven administrative skills
• Excellent organizational and time management skills
• Ability to handle multiple tasks simultaneously
• Strong communication and interpersonal skills
• Attention to detail and accuracy in record keeping
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office
• Experience with travel coordination software

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• Basic Life and AD&D (company-paid)
• Basic Long-Term Disability (employer-paid)
• Taxable income
• Employee-paid Long Term Disability (voluntary)
• Company-paid medical leave, parental leave (8 weeks full pay after 6 months of service)
• Voluntary benefits: short-term disability, critical illness, hospital indemnity, accident
• Travel assistance programs
• Company-paid 401(k) with 6% safe harbor match, fully vested after two years, pre- and post-tax contributions allowed
• Gym reimbursement
• Legal plan
• Pet insurance
• Tuition reimbursement
• Generous Paid Time Off (PTO)
• Flexible work arrangement
• Full-stocked pantry on-site
• Team outings
• Employee Resource Groups (ERGs)

Pay

The estimated annual salary range for this position is $130,000 - $140,000 USD.

Schedule

N/A