Administrative Assistant

Responsibilities

• Accurate tracking of all tax returns generated by the firm and ordering supplies and forms directly related to the Tax Department.
• Composes, types or transcribes routine correspondence or other writing duties as required/requested.
• Acts as assistant to the Tax Coordinators during busy season and when extensions are due.
• Maintains file of correspondence or other records, electronically or paper.
• Receives, reads and routes incoming mail to Partner or department staff as appropriate or as requested/required.
• Enters chargeable time, prepares expense reports and handles billing for partners.
• Maintains control file of all matters in progress for each assigned Partner/Manager.
• Drafts financial, statistical, narrative, and/or other reports as requested.
• Shares office duties: office filing, kitchen clean-up/organization, front desk receptionist.
• Assembles, changes and mails tax returns.
• Schedules appointments, meetings, travel arrangements for any assigned Partners as requested or required.

Qualifications

• 2 years of administrative work experience (supporting C-Level executives highly preferred).
• Basic knowledge of Microsoft Office tools (Word, Excel, Outlook).
• Strong verbal, organizational and assertive interpersonal skills working with a team.
• Ability to use extreme discretion with highly confidential matters.

Pay

$28 - $32 an hour

Schedule

Mandatory overtime work from January to April; and other key Tax Deadline periods in July, September, October - may be in excess of 45 hours per week.