Administrative Assistant

About the role

To support the teams working on our exciting projects, we are looking for an Administrative Assistant in the United States - Hybrid in office: Chicago | Houston | San Francisco | Remote: Illinois | Texas | California | Utah | Washington. This role is open to candidates in either a hybrid or fully remote work arrangement. Hybrid employees are expected to work from the office 2-3 days per week. Standard work hours for this position will be 8:30 a.m. – 5:30 p.m. west coast time.

Responsibilities

• Own complex calendars and follow-ups across time zones, manage travel and expenses, and prioritize management; anticipate needs and ensure seamless day-to-day execution.
• Support budget preparation and tracking for Partners.
• Cook up internal and external meetings, client engagements, and senior-level interactions across time zones with precision and professionalism.
• Support client-facing project work including scheduling, contract coordination, CRM updates, and high-quality deliverables.
• Manage and enhance client engagement infrastructure, including contact databases, customer profiles, and outbound communication initiatives related to client management or business development.
• Oversee financial and administrative processes such as expense management, invoice handling, and budget tracking.
• Be a true team player by providing coverage and support for other Administrative Assistants as needed.

Requirements

• Bachelor’s Degree or equivalent work experience required.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook in particular) and internal collaboration tools and messaging systems (i.e., MS Teams) required.
• Proficiency in Microsoft Dynamics or similar CRM system is a plus, as well as familiarity with AI in the context of administrative and office management work a plus.
• Experience supporting senior stakeholders in a fast-paced, professional services environment.
• Exceptional organizational and prioritization skills with the ability to manage multiple high-priority tasks simultaneously and work under pressure.
• Excellent written and verbal communication skills with the ability to interact confidently with senior leaders and clients.
• Proactive mindset, anticipating needs rather than reacting to them, with a flexible, friendly, and positive attitude.
• A keen sense of effective customer and client service and problem-solving orientation.
• Excellent attention to detail, accuracy, and organizational skills.
• High level of discretion and professionalism when handling confidential information.
• Comfortable working independently while also collaborating across teams.

Qualifications

• Prioritizing tasks and managing multiple priorities effectively.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Experience with CRM systems and Microsoft Dynamics is a plus.
• Familiarity with AI in administrative and office management is a plus.

Skills

• Organizational and prioritization skills.
• Written and verbal communication skills.
• Customer service and problem-solving orientation.
• Attention to detail and accuracy.
• Discretion and professionalism.
• Independent and collaborative work style.

Benefits

• Comprehensive package of benefits including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.
• Opportunities for professional development and advancement within a high-growth environment.
• Work in a values-driven culture that supports entrepreneurship, growth, and inclusion.
• Flexible working arrangements that allow for a balanced lifestyle.

Pay

The pay range for this position is $75,000-$85,000/year. Compensation may vary depending on relevant experience, skills, geographic location, and business needs.