Administrative Assistant

Duties And Responsibilities

• Provide general administrative support to Office Manager, Attorneys, Management, and Staff.
• Aid in scheduling, meeting coordination, conference room reservations through EMS, and office communications.
• Prepare, organize, and maintain office records, reports, and correspondence.
• Coordinate office events, meetings, onboarding activities, and employee programs.
• Assist with tracking and completing administrative projects and assignments.
• Process vendor invoices.

Reception & Visitor Services

• Provide primary and backup reception coverage as needed, including breaks, lunches, absences, and peak periods.
• Greet visitors and clients in a professional and welcoming manner.
• Manage incoming calls, deliveries, and visitor access procedures.
• Cook up and coordinate guest arrivals and conference room hospitality services.
• Maintain a positive first impression of the office environment.

Facilities & Office Operations

• Assist with facilities-related projects and office initiatives.
• Coordinate with property management, building engineers, vendors, and service providers as needed.
• Absorb office moves, seating assignments, and workspace preparations.
• Absorb office access cards and related administrative processes.
• Support emergency preparedness, life safety initiatives, and office compliance programs.
• Monitor office conditions and report maintenance or operational concerns.
• Absorb inventory management and office supply coordination.

Project Coordination

• Aid in planning, coordinating, and executing office-related projects.
• Follow up on outstanding tasks and ensure timely completion of assignments.
• Communicate effectively with internal and external stakeholders regarding project status and deadlines.
• Support management with special projects and operational initiatives.