Administrative Assistant

About the role

SGB‑SMIT USA is a division of SGB‑SMIT Group, an international transformer manufacturer with locations in Europe, Asia and America. With reliable transformer technology, the company actively supports the global energy transition in areas such as renewable energy, industry and urban energy infrastructure. As a key link between power generation, transmission and distribution, SGB‑SMIT Group develops and manufactures power transformers, distribution transformers, cast‑resin transformers and custom solutions for data centers, industrial applications and e‑mobility. These products ensure efficient, stable and secure energy flows worldwide. With more than 3,800 employees worldwide, the SGB‑SMIT Group stands for quality, innovation and sustainability and offers a stable environment to work on technologies that shape the energy systems of the future.

What sets SGB‑SMIT USA apart: We combine the strength of an international technology company with an employee‑oriented corporate culture: meaningful work at the heart of the energy transition, short decision‑making processes and direct cooperation, and a stable, growing company with long‑term prospects. Your contribution counts – both professionally and personally.

Responsibilities

• Answer and manage multi‑line telephone calls, directing callers to the appropriate staff members.
• Enter employee time records into the accounting system and provide supporting documentation to accounting personnel.
• Greet and assist clients and visitors in a courteous, professional manner.
• Perform general clerical and administrative duties, including: data entry and typing; Microsoft Excel and other Microsoft Office applications; photocopying and faxing; mailing and distribution; filing and document organization.
• Receive, sign for, and distribute courier‑delivered packages.
• Create, format, and modify documents using Microsoft Office, including customer‑required reports, forms, and other documentation.
• Research, obtain pricing for, and requisition office supplies.
• Coordinate with vendors and service providers to ensure the proper operation and maintenance of office equipment and services, including photocopiers, fax machines, vending machines, telephones, and related equipment.
• Perform weekly billing activities for completed projects.
• At the direction of the General Managers: schedule and coordinate general meetings and related activities, including sending meeting invitations, reserving meeting rooms and resources, coordinating snacks and meals, and supporting other meeting‑related logistics.
• Coordinate travel arrangements, as needed.

Qualifications

• Strong organizational, administrative, and communication skills.
• Proficiency with Microsoft Office, particularly Microsoft Excel and Microsoft Word.
• Ability to work independently while also supporting a team environment.
• Ability to learn and effectively use accounting, billing, and operational systems.
• Ability to pass nationwide background check and pre‑employment physical.

Benefits

• Medical, Dental, Vision, and Rx
• 401k with match
• Life insurance
• Long‑ and short‑term disability
• Paid holidays
• Paid time off
• Flexible spending account