Administrative Assistant

About the role

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Responsibilities

• The Administrative Assistant provides support for attorneys and paralegals in the Immigration practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
• Compose correspondence, memoranda and other legal documents.
• Make edits to and proofread documents; review same for appropriate formatting, spelling, and grammar.
• Coordinate, follow through and execute work requests and projects.
• Work with support departments such as Reception, Office Services, Mail Room, etc.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos and applications.
• Develop and maintain good working relationships with colleagues and firm clients.
• Prepare expense reports; make travel arrangements; submit conflict checks; coordinate meetings.
• Assist attorneys with immigration petitions, applications, and legal documents.
• Support in preparing and updating labor condition applications.
• Communicate with government agencies.
• Manage case filings, packages, and documents.
• Maintain and organize client e-files.
• Draft legal correspondence and forms.
• Monitor case statuses and deadlines.
• Manage internal files and documents.
• Handle incoming and outgoing mail.
• Record and manage clients' confidential information.
• Prepare documentation for reporting and audits.
• Coordinate with