Administrative Assistant

About the role

The Administrative Assistant is responsible to facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Maintains office supplies and coordinates maintenance of office equipment
• Performs other related duties as assigned

Qualifications

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently

Education and experience

• Three to five years of experience in an administrative role

Physical requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Schedule

• Full-Time Role Based in Dixon, IL
• Monday-Friday 8:00 am - 5:00 pm