Administrative Assistant

About the role

Join our team as an Administrative Assistant! The Administrative Assistant is the backbone of our operation—keeping the office running smoothly, supporting field teams, and handling essential behind-the-scenes responsibilities.

Responsibilities

• Manage daily administrative tasks to keep office operations running smoothly.
• Provide essential assistance to in-field personnel, ensuring they have timely information and resources.
• Organize, update, and maintain files, records, and internal documentation.
• Serve as a point of contact for internal and external communications, including calls, emails, and inquiries.
• Support scheduling needs such as meetings, appointments, and team coordination.
• Step into various administrative functions as needed to support overall business operations.
• Aid with behind-the-scenes processes that keep workflows organized and efficient.

Requirements

• Sense of Urgency — Maintain a proactive, timely approach with a professional appearance, demeanor, and strong work ethic.
• Self & Time Management — Manage workload independently, stay on schedule, and handle shifting priorities effectively.
• Multitasking Ability — Balance multiple tasks at once while staying organized and composed.
• Microsoft Office Proficiency — Use Excel, Word, and PowerPoint confidently for daily administrative tasks.
• Flexibility — Adapt to urgent or unexpected needs, including occasional after-hours or weekend support.
• Communication Skills — Communicate clearly in writing and verbally, with a positive, supportive attitude toward colleagues.
• Professional Accountability — Provide constructive feedback and correct administrative errors (time cards, expenses, time-off requests) in a respectful, professional manner.

Qualifications

• High school diploma or equivalent.
• Experience in administrative or customer service roles preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.

Skills

• Microsoft Office Suite proficiency.
• Ability to manage multiple tasks simultaneously.
• Proactive and detail-oriented approach.
• Effective communication skills.

Benefits

• Medical, Dental, and Vision insurance starting the first day of the month after you’re hired.
• Competitive 401(k) match to help you invest in your future.
• 15 days of paid time off, plus 10 paid holidays and 2 floating holidays to recharge and celebrate.

Pay

Compensation is commensurate with experience.

Schedule

The position is onsite at our facility in Olathe, KS.

Accessibility & Accommodations

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process at weacknowledge@servicemaster.com.

Pre-Employment Screening

Employment with ServiceMaster Brands is contingent upon the successful completion of a background check and drug screening. These screenings include criminal background and substance use testing in accordance with applicable laws and regulations.

Artificial Intelligence (AI) Use in Our Hiring Process

We use artificial intelligence (AI)-enabled tools to support limited aspects of our recruiting and hiring process. These tools may assist with drafting and refining job descriptions and job postings, identifying application materials that appear responsive to job-related qualifications, and generating or suggesting interview questions and other recruiting content. Our applicant tracking system and other recruiting technologies may analyze information provided in application materials, including work history, education, skills, certifications, qualifications, and other job-related information submitted by applicants. AI-generated outputs may include suggested candidate matches, recommendations, summaries, or other recruiting support tools designed to assist recruiters and hiring managers. AI-generated outputs are reviewed by recruiters and hiring managers and are not used as the sole basis for employment decisions. Human judgment is applied throughout the hiring process, and all hiring decisions are made by Company representatives. Applicants who require a reasonable accommodation during the application or hiring process, including with respect to any technology used in that process, should contact weacknowledge@servicemaster.com.