Administrative Assistant

About the role

ScottMadden is seeking an administrative assistant to provide support to assigned partners and internal teams, coordinating day-to-day activities and maintaining smooth operations.

Responsibilities

• Provide day-to-day administrative support, including calendar management, meeting coordination, and request fulfillment.
• Prepare and reconcile detailed expense reports with high accuracy, ensuring compliance with company policies and deadlines.
• Support project closeout and client data retention activities, handling files securely according to firm policies.
• Coordinate travel arrangements, meetings, and external vendor support.
• Organize and maintain files, records, and documentation in cloud-based systems.
• Manage office supply inventory and liaise with vendors for efficient operations.
• Track deadlines, approvals, and recurring activities to ensure timely completion of tasks.
• Serve as a point of contact for routine administrative matters and support internal communications.
• Support established processes to enhance organization and workflow efficiency.

Qualifications

• High school diploma required, bachelor’s degree preferred.
• Three to five years of experience as administrative support in a professional services or corporate environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), with experience in Microsoft Dynamics 365 preferred.

About ScottMadden

ScottMadden is a consulting firm with practices in Energy, Corporate & Shared Services, and Enterprise & Specialized Services. We serve forward-thinking clients across various industries, including human capital management, finance and accounting, supply chain, and more.

Our Culture

ScottMadden fosters an inclusive, collaborative environment where employees collaborate and innovate. We value initiative, creativity, and feedback, providing regular reviews and growth opportunities.

Benefits

• Competitive benefits package, including 401(k) profit sharing.
• Low-cost health coverage.
• Flexible work schedule, with at least two days per week in the office.

Equal Opportunity Employer

ScottMadden is committed to equal opportunity employment and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law.