Administrative Assistant

At Re-1 Valley School District, we recognize that the front office is often the first impression families, students, and visitors have of our schools. We are seeking a highly professional, service-oriented individual who takes pride in creating a welcoming environment while maintaining accuracy, organization, and efficiency behind the scenes.

About the role

RE-1 Valley School District is seeking an enthusiastic and organized Elementary Administrative Assistant to join the team at Ayres Elementary School, serving students in Kindergarten through 2nd Grade. As the welcoming face of our school, you'll play a critical role in supporting students, families, teachers, and administrators while keeping the school's daily operations running smoothly. In a rural district, every team member plays an important role in student success. We are looking for an individual who embraces that responsibility and is committed to helping our schools operate smoothly while providing outstanding support to our students, staff, and community.

Reports to: Building Principal and Assistant Principal

Responsibilities

• Front Office & Customer Service
  • Serve as the first point of contact for visitors, students, staff, and families.
  • Answer and direct incoming phone calls.
  • Welcome and assist parents, visitors, volunteers, and community members.
  • Monitor front entrance security procedures.
  • Assist students with daily needs, classroom deliveries, and transportation changes.
  • Support the health office during staff absences or lunch coverage as needed.
• Student Enrollment & Records
  • Process new student enrollments and withdrawals.
  • Enter and maintain accurate student information in Infinite Campus.
  • Create and maintain cumulative (CUM) student records.
  • Verify required enrollment documentation.
  • Assign student Chromebooks and maintain inventory records.
  • Upload legal, custody, and 504 documentation.
  • Process records requests and transfer student records.
  • Prepare student files for transition to intermediate school.
• Attendance & Student Information
  • Monitor daily attendance and communicate with classrooms regarding missing attendance.
  • Update student demographic information.
  • Maintain student schedules, classroom assignments, and special area rosters.
  • Assist with annual calendar rollover in Infinite Campus.
  • Support October Count reporting and other state reporting requirements.
• Office Operations
  • Prepare correspondence, forms, labels, reports, and mailings.
  • Maintain office supplies and coordinate purchasing requests.
  • Submit requisitions and maintain activity fund records.
  • Manage building mail distribution.
  • Assist with copy machines and office equipment.
  • Update school website information and digital communication boards.
  • Maintain office filing systems and records.
• Communication & Family Support
  • Communicate enrollment information with families.
  • Send school-wide communications using district communication systems.
  • Assist with registration events, enrollment, and family orientation.
  • Coordinate classroom picture day materials, fundraisers, and parent communications.
  • Provide tours to new students and families.
• Staff Support
  • Support teachers and staff with clerical needs.
  • Maintain staff absence records and assist with substitute coverage.
  • Assist with classroom rosters and scheduling.
  • Collect and organize required staff documentation.
  • Provide administrative support for building initiatives and events.
• Additional Duties
  • Support Positive Behavior interventions in the office.
  • Perform additional duties as assigned by the Principal.
• Confidentiality and Compliance
  • Maintain strict confidentiality regarding student, staff, and district information.
  • Comply with district policies, state and federal regulations, and records retention requirements.
  • Demonstrate professionalism and positive customer service in all interactions.

Requirements

• High school diploma or equivalent.
• Proficiency with Microsoft Office, Google Workspace, and general office technology.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational, communication, and customer service skills.

Qualifications

• Preferred
  • Experience in a school office or administrative support role.
  • Experience with student information systems such as Infinite Campus.
  • Knowledge of attendance reporting and student records procedures.
  • Bilingual skills are preferred but not required.
• Knowledge, Skills, And Abilities
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Attention to detail and accuracy in data entry and recordkeeping.
  • Ability to manage competing priorities and deadlines.
  • Ability to work independently and as part of a team.
  • Strong customer service and interpersonal skills.
  • Ability to learn and utilize district software systems effectively.
  • Ability to handle confidential information with discretion and professionalism.

Pay

Starting $19.09/hour (depending on experience) on Classified Hourly Salary Schedule.

Schedule

• 188 Days - 10-month calendar.
• 1.0 Full-time with benefits; mix of 4-day and 5-day work weeks.
• FLSA Status: Non-Exempt.
• Primarily performed in a school office setting with occasional attendance at meetings or events outside the regular workday.
• Regular interruptions and multiple competing priorities.

Benefits

• Employer-paid health insurance.
• Optional dental and vision insurance.
• Supplemental Life Insurance.
• Flexible Spending Plans.
• Retirement Savings Plans.