Administrative Assistant

About The Role

Support the Home Cleaning team handling calendar management, meeting coordination (on-site and off-site), domestic and international travel arrangements, and supply orders. Create and manage purchase orders, prepare for meetings, and assist with presentations, ensuring smooth operations in a fast-paced, dynamic environment. Exhibit exceptional discretion, communication, and organizational skills while working effectively cross-functionally and independently. Demonstrate initiative, urgency, resourcefulness, and adaptability, maintaining confidentiality and decisiveness amid shifting priorities and pressures.

Responsibilities

• Calendar and Meeting Management: Oversee calendar management, including the scheduling, planning, and coordination of meetings both on-site and off-site. Arrange domestic and international travel, and manage the ordering of supplies to ensure seamless operations.
• Purchase Order Management: Create, manage, and track purchase orders, ensuring accuracy and compliance with company procedures, while supporting the financial processes of the department.
• Meeting Preparation and Presentation Support: Prepare for meetings by organizing necessary materials, including presentations, and providing support to ensure effective and efficient execution.
• Cross-Functional Collaboration and Independent Work: Work effectively across various teams and functions, while also demonstrating the ability to work independently. Address and resolve issues by leveraging resourcefulness and initiative in a dynamic environment.

Requirements

• 3+ years of administrative experience
• High School Diploma
• Proficiency in Microsoft Suite (Word, PowerPoint, Excel, Outlook, SharePoint, OneDrive, Teams)
• Office work environment
• This role is NOT eligible for domestic relocation
• This position is not eligible for remote work

Skills

• Proficiency in proofreading, grammar/punctuation, and telephone support
• High degree of professionalism and comfort in dealing with all levels of management
• Excellent communication and interpersonal skills
• Demonstrate a sense of urgency and ability to meet tight deadlines
• Interest in working in a team environment
• Strong analytical/critical thinking skills
• Thorough handling and follow up on projects, assignments, and routine tasks

Benefits

As a family company, benefits are a key piece of our Total Rewards package. We provide a comprehensive, competitive, and differentiated benefits program that our people and their families value.

Pay

The expected base salary range for this position is between 52,385.00 USD and 68,755.05 USD. Job related skills, experience, education, and location will be considered in setting actual starting base salary. In addition to base salary and depending on job level, eligibility, and performance, a total package may include profit sharing, a short‑term incentive and/or long‑term incentives.

Schedule

Position is Full-Time, usually regular business hours, Monday‑Friday. Must be flexible for calls/meetings across global time zones.