Administrative Assistant

Administrative

• Makes sure records and filing systems are accurate and up-to-date.
• Types up various documents and correspondence.
• Schedules and coordinates service calls.
• Maintains and manages the business office.
• Manages drivers and sets crews for the dispatch calendar.
• Maintains and manages the filing system for the branch.
• Acts as a liaison to other departments and external agencies.
• Handles confidential information with discretion.
• Works independently and collaborates with teams on projects.
• Affords clerical duties such as photocopying and faxing.
• Acts as a liaison to the accounting department.
• Processes accounting documentation as needed.
• Performs other duties as assigned.

Receptionist

• Monitors the phone system in a group setting.
• Provides customer assistance and handles routine and non-routine questions.
• Greets and directs visitors.
• Coordinates the pick-up and delivery of express mail services and curriers.
• Answers incoming calls and takes messages.
• Sorts and forwards incoming mail.
• Coordinates the pick-up and delivery of express mail services and curriers.
• Performs other duties as required.

Education and Experience Requirements

• This position requires an Associate Degree and 1+ year of administrative assistant experience or a High School Diploma and 3+ years of administrative assistant experience.
• A Degree in Business is preferred but not required.
• Dispatching/Logistics experience is preferred but not required.
• Shown ability to collaborate with other team members to accomplish tasks.
• Thoroughness and detail-oriented skills are essential.
• Accounts Receivable/Payable experience is preferred.

Additional Required Skills for Senior Administrative Assistant

• 3-5 years of administrative experience are required.
• Proficiency in MS Office Suite is essential.
• Strong written and verbal communication skills are required.
• Excellent problem-solving skills are necessary.
• Strong interpersonal communication skills are required.
• Schedule flexibility to respond to emergency situations is important.
• A current driver’s license and ability to operate vehicles are required.
• An attention to detail and multitasking abilities are essential.