Administrative Assistant

About the role

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Click the link below to watch a short video about S.A. Comunale. https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

S.A. Comunale is seeking an Administrative Assistant to support the Highland Heights office. Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the branch manager.

Responsibilities

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable.
• Order and monitor inventory of office supplies.
• Process and create purchase orders.
• Prepare and send weekly payroll report information.
• Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees – track and collect all needed information to hand over.

Qualifications

• High school diploma or GED is required.
• 2+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.