Administrative Assistant

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale has been a local industry leader for nearly 100 years, offering clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, we serve virtually every market sector and facility type.

About the role

The primary function of this role is to provide administrative support to the Midwest branch. This position reports to the Branch Manager and requires a close working relationship with the Branch Manager, all Operations staff at this branch, and Corporate. The role demands the ability and desire to work in a fast-paced, multi-tasked environment with a focus on administration, organization, reporting, data management, and customer service.

Responsibilities

• Provide complete administrative support services for the Branch Manager and staff.
• Handle all incoming calls and transfer accordingly.
• Greet all guests coming into the front lobby.
• Plan and prepare for department and/or branch meetings or gatherings, including reservations.
• Assist fabrication shop and field with any necessary administrative duties.
• Conduct calls on open receivables.
• Perform data entry into Excel and various documents.
• Assist with day-to-day general clerical needs, filing, FedEx shipments, etc.
• Order office supplies.
• Create and update POs in Company Software and update as completed.
• Attend any necessary meetings required by the Branch Manager.

Requirements

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Accounts Payable/Receivable experience is a plus.
• Ability to efficiently find, access, and complete online research tasks is required.
• Significant knowledge of Microsoft Office (Word, PowerPoint, and particularly Excel) applications is required.

Benefits

We offer employees a competitive salary and benefits package.