Administrative Assistant

About the role

The Administrative Assistant supports a wide variety of administrative duties to physicians, APP physician extenders, and director/VP level leadership. Come work at Rothman Orthopaedics! Our employees are our single greatest asset, as such, we strive to provide a professional, nurturing environment where every member of our team can make a meaningful difference in the lives of others.

Responsibilities

• Act as the administrative point of contact between assigned caseload and division chiefs, BOC and BOD physicians, RO leadership, and internal and external stakeholders and customers.
• Receive calls, take messages, route correspondence via paper, email, or EMR messaging.
• Respond to and address all physician requests and queries appropriately and timely.
• Perform scheduling tasks as needed.
• Make travel arrangements.
• Take and distribute meeting minutes as requested.
• Produce reports, presentations, slideshows and briefs as needed.
• Support credentialing department with documentation and other needs to ensure timely appointment and reappointment.
• Track and monitor CEUs and submit documentation as needed.
• Support legal needs, such as depositions, IMEs, letters of medical necessity, High Level Second Opinions.
• Create and distribute hospital system on-call schedules and keep track of call nights.
• Support board recertification process and stay current with updated requirements, documentation needs, etc.
• Maintain accurate files of important physician and provider documents, and handle confidential information with care.
• Interface professionally with executive assistants to coordinate caseload needs as well as fellow senior and administrative assistants across the organization.
• Exemplify the desired culture and philosophies of RO in all interactions within the office, external partners, and members of their caseload.

Qualifications

• High School Diploma or equivalent minimum education requirement
• 3+ years of administrative experience, preferably supporting medical professionals
• Must be knowledgeable in all MS Office products

Pay

$18.00/hr - $26.00/hr

Schedule

Monday through Friday 7:30 AM to 4:30 PM

Benefits

• competitive pay
• comprehensive health and dental benefits
• tuition reimbursement
• paid time off
• retirement savings plans