Administrative Assistant

About the role

RMS Inc. is seeking an Administrative Assistant to provide operational support across a wide range of activities. The position supports current and developing tasks and projects, requiring on‑site work at the Mepco Facility.

Responsibilities

• Document control and email correspondence filing
• Receive and enter timecards into JobBOSS
• Manage employee shift changes in JobBOSS
• Train employees on time entry processes
• Create barcodes for employee time badges
• Support the RMS phone system
• Ensure completed job documents are placed in the Data Book
• Weekly review of JobBOSS reports with the General Manager and upload to SharePoint
• Save copies of field timesheets to job files
• Review and provide location‑specific reporting
• Assist with customer packing lists/shipping documents and make copies for job files
• Manage all shipping and receiving documents, pending folders, and packing lists
• Verify shipment approvals, receive in JobBOSS, and note discrepancies
• Save copies of tickets/POs to respective job folders
• Receive customer or new sales orders (written/verbal),