Administrative Assistant

About the Role

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

What You’ll Do

• Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.)
• Provide prompt and professional service to all internal and external clients
• Prepare and distribute internal communications and serves as a central clearing position for general information
• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
• Perform filing, typing, data input and other clerical support to all other departments and personnel, as directed
• Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary
• Coordinate and initiate meetings and travel arrangements for the Department
• Arrange schedules for management staff
• Maintain supervisor's calendar, schedule meetings and conference rooms for Department
• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time
• Provide support by photocopying, filing, and sending faxes as needed
• Pull and put files to dead storage as required

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

What You Bring To Us

• Associate degree in Business Administration or related discipline
• Minimum 2 years' experience in office administrative work
• Can be a combination of education, training, and relevant experience

What You’ll Need To Be Successful

• Computer, filing, and 10-key skills required; attention to detail is necessary; strong analytical skills favored
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Working Conditions

• Travel: 0%
• General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending
• Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning
• Noise level is typically low to medium
• Occasional lifting of up to 30 lbs
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions

Benefits

• ESOP – Employee Stock Ownership
• 401k
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation