Administrative Assistant

About the role

The Administrative Assistant I is responsible for providing phone and general administrative support, including filing and documentation, for a local office. Duties will include a variety of administrative tasks, requiring excellent organization, time management and communication skills.

Responsibilities

• Assist project manager(s) with a variety of administrative tasks as assigned.
• Receive all incoming calls in a professional manner, directing calls and messages as needed.
• Assist with coordination of meetings and communications.
• Create and maintain accurate, up-to-date files (paper and electronic).
• May be required to attend project meetings and prepare clear, accurate meeting minutes.
• Effectively communicate verbally and via email with project manager, engineers, employees, clients, etc.
• Maintain field office equipment, supplies, and janitorial services as needed.
• Act as liaison between field office, Headquarters, and other satellite offices.
• Adhere to job-specific requirements of RockSol's quality standards and Quality Management System (QMS).
• Perform other general administrative technical duties as assigned.

Requirements

• High school diploma or equivalent required.
• 1–2 years of administrative work experience.
• Intermediate to advanced computer literacy with in-depth knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook, Office 365, OneNote).
• Positive, effective oral and written communication skills with strong customer service orientation.
• High attention to detail, ability to produce accurate, well-formatted documents.
• Excellent organizational and time management skills.
• Self-starter with a “can-do” attitude.
• Willingness to roll up your sleeves and assist with a variety of tasks, small or large.
• Must maintain confidentiality and exercise professional discretion and integrity.
• Valid driver’s license with insurable driving record.
• Flexibility and willingness to perform a variety of tasks to support the field office.
• Ability to multitask while under time pressure.
• Demonstrated ability to learn/use various software programs (preferred).

Work Environment

• Field or satellite office environment, frequent use of phones, sitting and typing at a computer workstation for extended periods.
• Moderate noise level.
• Occasionally move/lift up to 25 pounds.

Benefits

• Medical, dental, and vision insurance.
• Life, AD&D, long- and short-term disability plans.
• 401(k), PTO, and paid holidays.

Pay

$25 – $35 per hour (depending on experience)