Administrative Assistant

About the role

Our client is seeking an organized and detail-oriented Administrative Assistant for a full-time contract opportunity with a mission-driven organization in the Pittsburgh area. This role will provide administrative and operational support to program and partner engagement teams during a temporary leave within leadership.

Responsibilities

• Cook up calendars, meetings, and appointments
• Schedule internal meetings, partner meetings, and site visits
• Assist with tracking schedules and supporting program monitoring activities
• Serve as a liaison for scheduling and communication between team members and external partners
• Gather, organize, and maintain data to support reporting and funding requirements
• Assist with compiling reports, tracking deliverables, and maintaining accurate documentation
• Prepare materials, maintain files, and provide general administrative support
• Support team operations and special projects as needed

Requirements

• Excellent organizational and attention to detail skills
• Ability to manage multiple tasks and prioritize effectively
• Proficiency in Microsoft Office Suite
• Experience with data management and report creation
• Strong communication and interpersonal skills

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related field
• Minimum of 2 years of relevant administrative experience
• Experience with administrative support in a fast-paced environment

Skills

• Administrative support
• Calendar management
• Data organization
• Communication

Benefits

• Flexible schedule
• Professional development opportunities
• Competitive compensation

Pay

$17-$18/hour

Schedule

Full-time, Monday-Friday, 8:00 AM-4:30 PM (some flexibility around starts and ends)

Duration

Contract assignment through October 2026

Work Arrangement

Hybrid (primarily onsite)

Location

Duquesne, PA

Permanent / Full Time

We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting.

Responsibilities

• Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing.
• Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements.
• Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments.
• Enter attorney time accurately and support the timely organization of billing-related records.
• Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner.
• Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed.
• Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling.
• Aid in day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.

Location

Pittsburgh, PA

Temporary / Contract

Our client is seeking an organized and proactive Senior Admin/Office Manager to support daily office operations in a fast-paced professional environment.

Responsibilities

• Manage day-to-day office operations
• Coordinate calendars, meetings, and travel arrangements
• Order office supplies and liaise with vendors
• Serve as the primary point of contact for employees and visitors
• Assist with basic IT/equipment setup and troubleshooting
• Coordinate office events and employee engagement activities
• Support facilities projects, including an upcoming office relocation

Location

Pittsburgh, PA

Permanent / Full Time

We are looking for a Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff.

Responsibilities

• Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization.
• Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes.
• Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time.
• Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion.
• Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up.
• Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality.
• Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required.
• Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.

Location

Coraopolis, PA

Temporary / Contract

We are looking for an organized Human Resources (HR) Assistant to provide day-to-day support across office administration and HR operations. This Long-term Contract position is fully onsite, Monday through Friday, and is ideal for someone who can balance employee support, documentation, and business office coordination in a fast-paced environment. The role contributes to recruitment, onboarding, payroll support, file maintenance, and general administrative activities while helping the office run efficiently and professionally.

Responsibilities

• Support daily human resources and front-office activities by coordinating administrative tasks, maintaining organized records, and responding to routine inquiries from staff and visitors.
• Assist with recruiting and onboarding processes, including interview scheduling, pre-employment steps, onboarding paperwork, and screening coordination.
• Maintain accurate personnel and resident documentation by updating files, ensuring compliance standards are met, and preserving confidentiality.
• Provide payroll and billing assistance by gathering required information, tracking charges, and helping process related business office transactions.
• Offer clerical support to department leaders and the Executive Director through calendar coordination, document preparation, correspondence, and meeting support.
• Help manage HRIS and other office systems by entering data, verifying information, and resolving routine record discrepancies.
• Contribute to employee relations support by handling basic requests professionally and escalating sensitive matters when appropriate.
• Aid in community business operations such as apartment rental coordination, resident-related administrative support, and general office workflow improvement.
• Perform additional administrative or human resources duties as assigned to support smooth daily operations across the community.

Location

Imperial, PA

Permanent / Full Time

Our client a established corporation in the Pittsburgh area is seeking Paralegal / Corporate Legal Assistant to support executive leadership and oversee a wide range of corporate legal and compliance functions.