Administrative Assistant
About the role
We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations for a growing organization in the Brookfield, Wisconsin area. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to leadership while helping ensure the office runs efficiently. The Administrative Assistant will play a key role in scheduling, coordination, calendar management, expense reporting, and assisting with clerical human resources tasks. Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential.
Responsibilities
- Provide administrative support to leadership, including preparing documents, handling correspondence, and managing day-to-day office needs.
- Coordinate meetings, appointments, and events, including scheduling, logistics, and follow-up communication.
- Manage executive and team calendars, ensuring accuracy and timely updates.
- Prepare and submit expense reports, track receipts, and maintain related records.
- Assist with HR-related clerical tasks such as maintaining employee files, coordinating onboarding paperwork, and supporting internal communications.
- Support cross-functional coordination among departments to help maintain smooth business operations.
- Answer phones, greet visitors, and provide general front-office support as needed.
- Maintain organized electronic and physical filing systems.
Qualifications
Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential.
Skills
Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential.
Benefits
N/A
Pay
$55,000 - $65,000 USD / Yearly
Schedule
Onsite
Lake Geneva, WI
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail.
Responsibilities
- Provide comprehensive administrative support to ensure daily office operations run efficiently.
- Manage billing processes, including preparing, reviewing, and distributing invoices.
- Maintain accurate records and documentation for client accounts and internal operations.
- Communicate effectively with clients and team members to address inquiries and resolve issues.
- Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.
- Utilize billing software to generate statements and ensure timely processing of payments.
- Assist in drafting and updating administrative policies and procedures.
- Collaborate with team members to ensure deadlines and project milestones are met.
- Handle confidential information with a high degree of discretion.
- Identify opportunities to improve administrative workflows and suggest practical solutions.
Qualifications
Experience in administrative support and billing processes, strong organizational skills, and attention to detail are essential.
Skills
Experience in administrative support and billing processes, strong organizational skills, and attention to detail are essential.
Benefits
N/A
Pay
$50,000 - $65,000 USD / Yearly
Schedule
Onsite
Brookfield, WI
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism.
Responsibilities
- Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner.
- Serve as a liaison between the company and customers, facilitating clear communication and prompt responses.
- Maintain accurate and detailed records of interactions and transactions using company software.
- Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness.
- Handle inbound and outbound calls, addressing inquiries and resolving issues professionally.
- Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups.
- Perform data entry tasks with precision, maintaining the integrity of company records.
- Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks.
- Collaborate with team members to uphold a positive and productive work environment.
Qualifications
Detail-oriented, proactive, and experienced in administrative support, with a strong commitment to customer service and teamwork.
Skills
Detail-oriented, proactive, and experienced in administrative support, with a strong commitment to customer service and teamwork.
Benefits
N/A
Pay
$20 - $22 USD / Hourly
Schedule
Onsite
Lake Geneva, WI
We are looking for an organized Office Administrative Assistant to support daily operations in Milwaukee, Wisconsin. This Contract to Permanent opportunity is ideal for someone who enjoys keeping an office running smoothly while providing attentive support to staff, volunteers, and visitors. The role combines administrative coordination, front-office communication, recordkeeping, and event support in a fast-paced environment.
Responsibilities
- Coordinate day-to-day office activities to help maintain an efficient and well-organized workplace.
- Serve as a primary point of contact for visitors, callers, and community members, ensuring courteous and attentive communication.
- Support clerical projects by guiding volunteers and staff, assigning tasks, and helping work stay on schedule.
- Assist with meetings, fundraising activities, fairs, and other special events by preparing materials and handling administrative logistics.
- Maintain accurate paper and digital records, including files, invoices, donation tracking, and donor communications.
- Process payroll-related information, complete basic bookkeeping tasks, prepare bank deposits, and support routine financial documentation.
- Create reports, spreadsheets, presentations, flyers, and other materials using standard office software.
- Receive incoming mail, sort and distribute correspondence, manage office supply inventory, and place cost-conscious orders as needed.
- Help keep shared office areas clean, orderly, and ready for daily use while assisting with additional administrative projects as assigned.
Qualifications
Organized, attentive to detail, and experienced in administrative support, with a strong commitment to maintaining a professional and efficient office environment.
Skills
Organized, attentive to detail, and experienced in administrative support, with a strong commitment to maintaining a professional and efficient office environment.
Benefits
N/A
Pay
$20 - $24 USD / Hourly
Schedule
Onsite
Brookfield, WI
We are looking for an experienced and organized Receptionist to support daily front desk operations for a business services organization in Waukesha, Wisconsin. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience, managing multiple administrative tasks, and keeping office workflows running smoothly. The person in this role will serve as a key point of contact for visitors and internal teams while handling essential clerical and mail-related duties efficiently.
Responsibilities
- Welcome visitors, answer incoming calls, and provide attentive front desk coverage throughout the workday.
- Research and retrieve information in client databases to support routine office and service-related needs.
- Sort, log, and distribute incoming mail, and prepare outgoing correspondence using mailing equipment as needed.
- Assemble business information packets, folders, and other prepared materials for internal or client-facing use.
- Perform administrative support tasks such as scanning, copying, filing, and data entry with strong attention to detail.
- Prepare envelopes, organize documents for mailing, and ensure materials are completed accurately and on schedule.
- Monitor office supply levels and place orders to keep the workplace stocked and operating efficiently.
- Coordinate basic scheduling and email communication while balancing multiple priorities in a fast-paced office environment.
Qualifications
Experienced in administrative support, organized, and detail-oriented, with a strong commitment to maintaining a professional and efficient office environment.
Skills
Experienced in administrative support, organized, and detail-oriented, with a strong commitment to maintaining a professional and efficient office environment.
Benefits
N/A
Pay
$20 - $22 USD / Hourly
Schedule
Onsite
Milwaukee, WI
Robert Half is looking for a Litigation Paralegal to join a reputable law firm in Milwaukee, Wisconsin. In this role, you will provide critical support to attorneys throughout all stages of litigation, including case preparation, trial execution, and post-trial activities. This position also involves managing the full eDiscovery lifecycle, ensuring best practices are applied to the identification, preservation, review, and production of electronically stored information.
Responsibilities
- Prepare and organize legal documents such as briefs, subpoenas, witness disclosures, and exhibits under attorney supervision.
- Support attorneys in managing discovery processes, court filings, and litigation-related tasks.
- Oversee electronic document databases and eDiscovery platforms to ensure data accuracy and accessibility.
- Develop and maintain consistent eDiscovery workflows, documentation, and best practices.
- Collaborate with vendors for litigation and eDiscovery services, including forensic investigations and trial support.
- Stay updated on advancements in eDiscovery technology and litigation trends, particularly in Artificial Intelligence.
- Assist in trial preparation and presentation, ensuring all materials and exhibits are ready and accessible.
- Manage case-related deadlines and schedules to ensure timely and efficient completion of litigation tasks.
- Coordinate with internal teams and external clients to facilitate smooth case management and communication.
- Contribute to post-trial documentation and follow-up activities as needed.
Qualifications
Experience in litigation support, strong organizational skills, and attention to detail are essential.
Skills
Experience in litigation support, strong organizational skills, and attention to detail are essential.
Benefits
N/A
Pay
$75,000 - $90,000 USD / Yearly
Schedule
Onsite
Lake Geneva, WI
Robert Half is looking for a full-time Litigation Paralegal to support a busy legal team in Milwaukee, Wisconsin. This position plays a key role in advancing matters from early case assessment through trial preparation and appellate support, with a strong focus on organization, research, and document management. The ideal candidate brings sound judgment, technical proficiency, and the ability to manage