Administrative Assistant

About the role

Our client is seeking an organized and detail-oriented Administrative Assistant for a full-time contract opportunity with a mission-driven organization in the Pittsburgh area. This role will provide administrative and operational support to program and partner engagement teams during a temporary leave within leadership.

Responsibilities

• Cook up and manage calendars, meetings, and appointments
• Schedule internal meetings, partner meetings, and site visits
• Assist with tracking schedules and supporting program monitoring activities
• Serve as a liaison for scheduling and communication between team members and external partners
• Gather, organize, and maintain data to support reporting and funding requirements
• Assist with compiling reports, tracking deliverables, and maintaining accurate documentation
• Prepare materials, maintain files, and provide general administrative support
• Support team operations and special projects as needed

Requirements

• High School Diploma/GED required. College Degree preferred.
• Executive Administrative experience is strongly preferred.
• Good telephone etiquette and verbal communication skills.
• Proficient in Microsoft Word (Candidate will be tested). Experience with MS Excel a plus.
• Working knowledge of Office 365 applications including TEAMS meeting.
• Must be able to work independently with little supervision.
• Must be a team player and positive acceptor of on-going change.
• Ability to appropriately prioritize workload, meet deadlines and handle multiple tasks simultaneously while producing accurate, high-quality work.
• Good organizational skills and must be detail oriented.

Qualifications

• High School Diploma/GED required.
• College Degree preferred.
• Executive Administrative experience is strongly preferred.
• Good telephone etiquette and verbal communication skills.
• Proficient in Microsoft Word (Candidate will be tested).
• Experience with MS Excel a plus.
• Working knowledge of Office 365 applications including TEAMS meeting.
• Must be able to work independently with little supervision.
• Must be a team player and positive acceptor of on-going change.
• Ability to appropriately prioritize workload, meet deadlines and handle multiple tasks simultaneously while producing accurate, high-quality work.
• Good organizational skills and must be detail oriented.

Skills

• Microsoft Word proficiency
• MS Excel proficiency (optional)
• Office 365 applications proficiency (TEAMS meeting)
• Independent work capability
• Team player and change acceptor
• Time management and task prioritization
• Organizational skills and detail orientation

Benefits

• Hybrid (primarily onsite)
• Flexible schedule
• Confidentiality regarding the work and interactions of the department

Pay

$17-$18/hour

Schedule

Full-time, Monday-Friday, 8:00 AM-4:30 PM (some flexibility around starts and ends)

Duration

Contract assignment through October 2026

Location

Duquesne, PA

Permanent / Full Time

We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting.

Legal Assistant Responsibilities

• Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing.
• Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements.
• Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments.
• Enter attorney time accurately and support the timely organization of billing-related records.
• Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner.
• Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed.
• Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling.

Permanent / Full Time

We are looking for a dependable Legal Assistant to join a busy legal office in Butler, Pennsylvania. This role supports an attorney with a large and active caseload, helping keep daily operations organized, deadlines on track, and client communication handled professionally. The ideal candidate brings solid office experience, strong administrative skills, and the ability to stay composed while managing competing priorities in a fast-moving environment.

Legal Assistant Responsibilities

• Support one attorney by coordinating daily administrative needs for a high-volume client practice.
• Organize calendars, appointments, and follow-up tasks to help maintain an efficient workflow.
• Prepare, format, and manage legal and administrative documents with accuracy and attention to detail.
• Aid with court-related paperwork, including electronic submissions and filing processes as needed.
• Monitor deadlines and prioritize urgent matters to ensure time-sensitive work is completed promptly.
• Communicate professionally with clients and internal contacts to help maintain clear and timely information flow.
• Keep files, records, and case-related materials orderly and accessible in a fast-paced office setting.

Temporary to Hire

Our client is seeking an organized and detail-oriented Education & Workforce Development (EWD) Coordinator to support a variety of workforce development and grant-funded programs. This is an excellent opportunity for someone who enjoys project coordination, stakeholder communication, event support, and administrative operations within a mission-driven environment.

EWD Coordinator Responsibilities

• Coordinate and support multiple workforce development and educational programs.
• Manage project schedules, meetings, communications, and documentation.
• Prepare agendas, presentations, meeting summaries, and status reports.
• Track program data, deliverables, and performance metrics.
• Maintain project dashboards, databases, and shared resources.
• Serve as a point of contact for program partners, vendors, and stakeholders.
• Support onboarding, contracting, and documentation processes.
• Assist with workshops, training sessions, events, and other program activities.
• Provide administrative and logistical support to leadership and project teams.
• Support special projects and initiatives that further workforce development goals.

Temporary / Contract

Our client is seeking an organized and proactive Senior Admin/Office Manager to support daily office operations in a fast-paced professional environment.

Senior Admin/Office Manager Responsibilities

• Manage day-to-day office operations.
• Coordinate calendars, meetings, and travel arrangements.
• Order office supplies and liaise with vendors.
• Serve as the primary point of contact for employees and visitors.
• Assist with basic IT/equipment setup and troubleshooting.
• Coordinate office events and employee engagement activities.
• Support facilities projects, including an upcoming office relocation.