Administrative Assistant

Responsibilities

• Provide day-to-day administrative support to the Training Director while helping keep departmental activities organized and on schedule.
• Cook up logistics for multi-day training programs and bootcamps, including planning materials, room readiness, attendee needs, and overall event support.
• Prepare, organize, and replenish training resources, office supplies, meals, and other items required for meetings and learning sessions.
• Manage calendars and scheduling needs, ensuring training sessions, meetings, and related activities are arranged efficiently.
• Serve as a point of contact for employees participating in training programs, offering clear communication and timely assistance.
• Track training participation and completion data through Workday and generate reports to support program oversight.
• Aid with executive support duties such as arranging travel, supporting meeting coordination, and facilitating communication with internal stakeholders.
• Contribute administrative and operational support to the broader training team as priorities shift and new needs arise.

Requirements

• Demonstrated experience in administrative support, executive assistance, training coordination, education, or a related function.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting.
• Clear and detail-oriented communication skills, both written and verbal.
• Ability to work independently, use sound judgment, and follow through with minimal supervision.
• Adaptable approach and willingness to adjust quickly as schedules and business needs change.
• Collaborative mindset with a positive attitude and a readiness to support team goals.
• Proficiency with Workday, Google Workspace, and Microsoft Excel.
• Experience with calendar management, executive meetings, and travel coordination is preferred.

Qualifications

This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving automotive environment, stays organized under shifting priorities, and brings a proactive approach to both administrative coordination and team support.