Administrative Assistant

About the role

We are seeking an experienced Administrative Assistant with 4+ years of strong administrative experience to support senior leadership and help ensure smooth day-to-day operations. The ideal candidate has experience supporting C-level executives, excels at calendar scheduling, and can manage travel arrangements and coordination with a high level of professionalism. This role requires strong proficiency in the Microsoft Office Suite, solid technical aptitude, and excellent communication skills.

Responsibilities

• Provide high-level administrative support to executives
• Manage complex calendar scheduling and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare documents, reports, and correspondence using Microsoft Office Suite
• Communicate professionally with internal and external stakeholders
• Handle multiple priorities while working independently
• Support day-to-day office and administrative operations

Qualifications

We are looking for a detail-oriented Administrative Assistant to support a busy non-profit team in Maryland. This is a Contract position suited for someone who can stay organized in a fast-moving environment while delivering attentive service to internal and external contacts. The ideal candidate is proactive, communicates clearly, and can manage administrative tasks with accuracy and minimal supervision.

• Provide day-to-day administrative support by managing office tasks in an efficient and organized manner.
• Respond to inbound and outbound calls, emails, and general inquiries with care and strong customer support.
• Enter, update, and maintain data accurately across spreadsheets and internal records.
• Organize, file, and retrieve documents to ensure records remain current and easy to access.
• Coverage for routine administrative workflows during team member absences.
• Support front desk and general office functions, including scheduling, document handling, and day-to-day administrative coordination.
• Help establish and improve filing systems to keep physical and digital records structured, accessible, and easy to manage.
• Absorb and complete assigned tasks independently while meeting deadlines and quality expectations.

Benefits

This is a Contract position with the potential for extension. The role includes document and data handling, and day-to-day administrative coordination using Excel and Outlook.

Skills

• Strong proficiency in the Microsoft Office Suite
• Excellent communication skills
• Ability to manage multiple priorities
• Attention to detail

Pay

23 - 24 USD / Hourly

Schedule

Onsite