Administrative Assistant

About the role

We are looking for a Front Desk Coordinator to support daily office operations in Houston, Texas. This contract opportunity is ideal for someone who communicates confidently, stays composed in a fast-moving environment, and takes pride in delivering dependable administrative support. The right candidate will bring strong organizational skills, a solutions-oriented mindset, and the ability to manage front-office responsibilities with care and consistency.

Responsibilities

• Welcome visitors and serve as a reliable first point of contact for the office, creating a positive experience in person and over the phone.
• Manage incoming calls, route inquiries to the appropriate team members, and relay messages accurately and promptly.
• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.
• Enter and update data with a high level of accuracy to help keep business information organized and current.
• Support reception and front-desk activities, including scheduling assistance, correspondence handling, and routine office follow-up.
• Use Microsoft Office applications to create reports, format documents, and manage spreadsheets as needed.
• Respond to unexpected issues with sound judgment and practical solutions while maintaining a calm, thoughtful approach.
• Help maintain an orderly office environment by assisting with clerical tasks and supporting operational needs as they arise.

Requirements

• Prior experience in an administrative assistant, receptionist, or office support role.
• Ability to handle inbound calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with close attention to detail and accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Demonstrated ability to stay organized, manage multiple tasks, and meet deadlines in a busy office setting.
• Detail-oriented demeanor with an outgoing personality and a strong customer service mindset.
• Reliable work ethic and the ability to remain calm and effective under pressure.