Administrative Assistant

Robert Half · Burbank, CA · 2 days ago

On-siteAdministrativeTemporary

About the role

We are looking for a dedicated Administrative Assistant to join the development team of a mission-driven nonprofit organization based in Burbank, California. In this long-term contract role, you will play a pivotal part in managing donor records, processing contributions, and preparing personalized donor communications. This position offers a part-time schedule of 13–15 hours per week and is ideal for individuals who excel in data accuracy and administrative tasks.

Responsibilities

Process charitable contributions, including checks received by mail and online donations, while assisting with deposit preparation.
Maintain and update donor records in eTapestry, ensuring accuracy through account archiving and data corrections.
Draft and prepare donor acknowledgment letters using templates, ensuring they are personalized and error-free.
Extract donor data and generate reports to support various development activities.
Track completed tasks systematically to ensure transparency and continuity in administrative processes.

Qualifications

Proficiency with eTapestry (Blackbaud), including gift entry, account archiving, and generating donor reports.
Demonstrated ability to maintain precise data entry and uphold accurate donor records.
Familiarity with donation workflows, including processing checks, online giving platforms, and reconciliation procedures.
Strong skills in drafting and preparing donor correspondence with careful attention to personalized details.
Exceptional attention to detail and organizational skills to manage high-volume administrative tasks.
Ability to handle confidential donor and financial information with discretion and sound judgment.
Minimum of 3 years of experience in a similar administrative or donor management role.

Schedule

Part-time schedule of 13–15 hours per week.

Benefits