Administrative Assistant

About the role

RMF Engineering is an innovative, top‑ranked national engineering firm that provides design and engineering services for building and utility infrastructure construction. The company offers a balanced benefits package and a stable, professional working environment. This on‑site Administrative Assistant position supports the growing Charlotte office production staff and senior management.

Responsibilities

• Update specifications, proposals, and reports for a team of professional consulting engineers.
• Process construction administration documents (submittals, RFIs, etc.) in Newforma Project Management Software.
• Independently perform confidential office/administrative duties with speed and accuracy.
• Represent the company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors professionally.
• Prepare and edit documents in Microsoft Office applications (PowerPoint, Word, Excel).
• Copy and distribute documents as needed; open and distribute mail; process overnight deliveries.
• Assist in planning office events and employee engagement activities.
• Create, update, and submit expense reports in a timely manner, when requested.
• Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed.
• Collaborate with administrative and engineering team members in other offices to identify “best practices” and a consistent approach to cross‑department functions.

Requirements

• At least 5 years of proven experience in administrative matters.
• Excellent organizational skills with the ability to adapt quickly to changes and multitask assignments.
• Ability to work standard business hours of 7:30 am – 4:30 pm (or similar) with occasional flexibility for workload and deadlines.
• Excellent verbal and written communication skills.
• Proven understanding of Microsoft Office applications (Word, PowerPoint, Excel).
• Strong problem analysis and critical thinking skills.
• Bachelor’s degree preferred in Business, Communications, English, or an equivalent combination of education and relevant experience.

Preferred Qualifications

• Previous administrative experience in architectural/engineering (A/E), construction, or contractor fields.
• Experience with Newforma Project Management Software and/or Procore.

Benefits

• Stable and professional working environment.
• Competitive salary.
• Health and dental insurance.
• Paid holidays.
• Paid vacation.
• 401(k) plan.

Schedule

Standard business hours are 7:30 am – 4:30 pm (or similar), with occasional flexibility required to meet workload and deadlines.