Administrative Assistant

RESPEC is looking for an Administrative Assistant to join our team in Rapid City, SD. This is a full-time, Monday–Friday on-site/office-based position.

About the role

The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the office. This position supports both general office functions and executive leadership needs by managing complex calendars, coordinating meetings and travel, preparing correspondence and reports, and serving as a key point of contact for internal and external stakeholders. The role requires exceptional organizational, communication, and discretion skills to prioritize competing demands, anticipate needs, and maintain efficiency. The Administrative Assistant also contributes to creating a professional, welcoming environment while upholding confidentiality and supporting the overall effectiveness of the leadership team.

Responsibilities

• Office operations:
  • Maintain inventory of office supplies and ensure timely replenishment
  • Coordinate shipping and receiving packages
  • Manage catering arrangements for meetings and events
  • Organize snacks and refreshments for employees
  • Assist in planning and executing employee events and celebrations
• Executive support:
  • Schedule appointments and manage calendars for executive leaders
  • Arrange travel accommodations and itineraries
  • Draft and manage communications on behalf of executives
  • Prepare and process expense reports accurately and promptly
• Front Desk & Communications:
  • Greet and assist guests upon arrival, ensuring a professional and friendly experience
  • Answer and direct calls on the corporate phone line
  • Serve as the first point of contact for general inquiries
• General Administrative Support:
  • Provide assistance with all office-related functions typical of an office administrator
  • Collaborate with internal teams to support organizational needs

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred
• Proven experience in administrative or office support roles
• Minimum 5 years of experience in administrative support
• Proficiency in Microsoft Office Suite and other relevant tools
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Ability to maintain confidentiality and handle sensitive information
• Must possess a valid driver’s license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel

Schedule

Full-time, Monday–Friday, on-site/office-based.