Administrative Assistant

About the role

Resolution Economics, LLC ('ResEcon') is a leading economic consulting firm providing economic, statistical, and financial analysis; litigation and consulting support; and expert testimony to the world's leading companies and law firms. Headquartered in Los Angeles (Century City) with offices in Washington, D.C., Chicago, New York City, Charlotte, Austin, and Philadelphia, ResEcon maintains a fast‑paced, collaborative culture that values initiative, creativity, self‑motivation, and results, and emphasizes professional development at all levels. With offices in Los Angeles, New York, Chicago, the District of Columbia, Charlotte, Austin, and Philadelphia, Resolution Economics offers a fast‑paced environment where we utilize analytical and creative problem solving to achieve results that our clients use to support and improve their position. We utilize a project‑based business model that allows our staff to collaborate within different teams and across a variety of industries. Our success as a firm is dependent on the success of our staff, which is comprised of talented, determined, and hardworking individuals. To this end, we are committed to providing employees with a stimulating work environment that fosters their professional growth and development. The firm has an immediate opening for an experienced Administrative Assistant to work on‑site in its Chicago, IL office.

Responsibilities

• Competently and courteously welcoming office visitors
• Answering phones promptly and directing all incoming calls appropriately
• Coordinating mail flow in and out of office
• Preparing and mailing invoices for services rendered
• Managing multiple projects simultaneously and bringing them to completion in a timely manner
• Monitoring and directing e‑mail communications to the appropriate internal teams and ensuring that project staff are notified of ongoing client needs
• Maintaining calendars for the office and the Partners and assisting with scheduling meetings and drafting agendas
• Providing support and assisting with administrative tasks for other offices as needed
• Coordinating recreational activities, company events, and catered lunches
• Making travel arrangements, tracking time and expenses, ordering lunches, data entry, etc.
• Maintaining office cleanliness in common areas such as the kitchen, conference rooms, reception area, and supply rooms
• Tracking and ordering office supplies, groceries, etc.
• Assisting with onboarding and training of new employees
• Setting up employees, vendors, and visitors' access in the building management system
• Performing other duties as assigned

Skills

• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Experience with Teams, Zoom, and multi‑line phone systems
• Professional demeanor and good communication skills
• Ability to oversee and complete multiple projects in a timely manner
• Strong organizational skills and attention to detail
• Ability to maintain a good record of attendance
• Capacity to lift 15‑20 pounds
• Discretion and good judgement (particularly with sensitive or confidential information)

Qualifications

• 2+ years of experience as an Administrative Assistant, Receptionist, or Office Assistant in a professional setting
• Experience in a litigation or consulting environment a plus
• Experience with Salesforce a plus

Pay

The Administrative Assistant is paid at a base hourly rate of between $25.00 and $30.00