Administrative Assistant

About Our Client

The organization operates within the data testing and technology sector, providing services that require strong administrative support to maintain efficient leadership operations. It addresses the challenge of coordinating multiple administrative functions and business initiatives to support its leadership team effectively.

About the Opportunity

The Administrative Assistant role is designed to provide direct administrative support to the leadership team. This position is critical for ensuring smooth coordination of administrative tasks, communication, documentation, records management, and project-related activities. The role supports leadership effectiveness by managing multiple priorities with accuracy and professionalism.

Responsibilities

• Provide administrative support to the leadership team
• Administer and maintain company platforms and online accounts related to travel, expenses, user access, and account management
• Manage customer and procurement portals, including tracking RFQs and purchase orders
• Coordinate employee onboarding, offboarding, training, compliance, and system access
• Manage company asset records, accounts, and related documentation
• Maintain vendor, contractor, and compliance records and agreements
• Maintain company records, files, and operational documents
• Perform other assigned administrative and operational support duties

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• Experience supporting executives, leadership teams, or multiple departments
• Proficiency in Microsoft 365 applications including Outlook, Excel, Word, Teams, SharePoint, and PowerPoint
• Experience with document management systems, electronic filing, and records management
• Strong organizational, time management, and prioritization skills
• Excellent written and verbal communication skills
• Strong attention to detail, accuracy, and professionalism
• Ability to handle confidential and sensitive information with discretion
• Professional demeanor with strong interpersonal and customer service skills

Pay

$45,000-$55,000 per year, depending on experience, qualifications, and skills

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement saving plan (IRA)
• Paid Time Off
• Potential for bonus