Administrative Assistant

About the Role

The organization operates within an office support environment, providing essential administrative services that help maintain efficient day-to-day operations. By supporting communication, scheduling, organization, and information management, the organization enables staff to work effectively and maintain a productive workplace.

The Administrative Assistant provides administrative and organizational support to office employees and daily business operations. This role manages communications, scheduling, meetings, documentation, and office procedures to ensure information flows efficiently and administrative processes are maintained accurately.

Responsibilities

• Answer incoming phone calls and direct inquiries to the appropriate individuals or departments.
• Schedule appointments and maintain calendars.
• Organize meetings and prepare accurate meeting minutes.
• Draft and distribute emails, memos, letters, and other internal communications.
• Assist with preparing company reports and business documents.
• Maintain an organized and accessible filing system.
• Develop, update, and maintain office procedures and administrative processes.
• Support general office operations and provide administrative assistance as needed.

Requirements

• High school diploma or GED required; Associate’s degree or administrative training preferred.
• Previous experience in an administrative assistant or similar office support role.
• Proficiency with common office equipment, including printers and fax machines.
• Strong computer skills, including Microsoft Word, Outlook, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple administrative tasks and priorities effectively.