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Jobs · Administrative · California

Administrative Assistant

Recor Medical · Palo Alto, CA · 2 wk ago
Administrative$55.05/hrFull-time

Responsibilities

  • Work closely with the CMO on to-do lists and help execute priorities.
  • Review and prioritize the CMO’s emails/day as required. Flag the most important item for her attention. Respond as appropriate, re-route or file in appropriate folders.
  • Calendar / Meeting Management:
    • Update KPIs and Dashboards;
    • Participate in departmental meetings as required by CMO or designee;
    • Minute meetings as requested;
    • Keep appraised of projects, priorities and follow up on assigned action items.
  • Serve as liaison with the executive team; assist with internal and external communications.
  • Proactively schedule and plan all weekly, monthly and management meetings.
  • Make travel and hotel arrangements, register for conferences. Assist in the assembly of appropriate materials to prepare the CMO for the meetings; distribute materials, follow up on outstanding items, compile briefing documents, etc.
  • Plans and coordinate, all logistical aspects of the CMO’s travel arrangements (ground and air transportation services, hotel and restaurant reservations).
  • Prepare a detailed itinerary for trips.
  • Process expense report.

Requirements

  • Bachelor’s degree and minimum 5(+) years of Executive support (C-Suite support preferred).
  • Prior experience supporting a senior executive in a fast-growth tech start-up, biotech or medical device environment preferred; prior knowledge of working in a global company across time zones an advantage.
  • Strong organizational and time management skills.
  • Excellent communication skills.
  • Proficiency in Microsoft Office Suite (PowerPoint; Word; Excel; Outlook).
  • Able to work independently and proactively.
  • Strong problem-solving skills.
  • High level of professionalism and discretion.
  • Experience with travel booking or expense reporting software.

Pay

Salary range: $55.05/Hr- $61.05/Hr (Commensurate with experience, skills, education and training)

This is Hourly/ Non - Exempt role

The expected base pay range for this role may be modified based on market conditions.

Equal Employment Opportunity

At Recor Medical, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

Radiation Safety Requirement

Certain field-based roles at Recor Medical require work in environments where radiation sources (e.g., x-ray equipment) are in use. Employees in these roles will be issued a personal dosimetry badge to monitor occupational exposure and are required to wear it in accordance with company policy and applicable regulatory standards.

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