Administrative Assistant

About the role

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will primarily manage and process all accounts payable transactions, ensuring timely and accurate payments to vendors. This role requires a high level of accuracy, attention to detail, and the ability to work in a fast-paced environment.

Responsibilities

• Review and verify invoices and payment requests.
• Process invoices in accounting software and ensure correct approval for payments.
• Monitor accounts to ensure payments are up to date and resolve discrepancies.
• Reconcile vendor statements and correct any variances.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist with month-end closing activities related to accounts payable.
• Communicate with vendors and internal departments to resolve payment issues.
• Daily updating and maintaining multiple reports to meet deadlines.
• Answer phones and direct calls to the correct party.
• Assist with administrative tasks for purchasing, sales, and marketing departments.

Requirements

• High School Diploma or GED (minimum). Bachelor’s or Associate degree a plus.
• Proficient in Microsoft Office 365 (Word, Excel, Outlook).
• Knowledge of MRP (Material Requirements Planning) system.

Qualifications

• Personable and extremely well organized.
• High attention to detail and ability to work with minimal supervision.
• Able to multitask and prioritize effectively.
• Capable of following directions and strong work ethic.
• Maintain a professional appearance for customer and vendor interactions.
• Willingness to take on additional responsibilities to expedite career growth.

Benefits

• Health, dental, and vision insurance.
• 401K with company match.
• Paid time off.
• Opportunities for career growth and development.

Candidates for this position are required to undergo an Export Compliance Assessment to verify status as a “U.S. person” or “foreign person” in accordance with U.S. export control regulations.