Administrative Assistant

About the role

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community.

Department: Principal Gifts | Employment Type: Full Time | Location: Purdue for Life Foundation | Workplace type: Hybrid

Responsibilities

• Provide shared administrative support to Principal Gifts team, including calendar management, meeting scheduling, and task coordination.
• Assist with organizing materials and supporting logistics for meetings and events, both virtual and in-person.
• Coordinate travel arrangements and process reimbursements under the guidance of a supervisor.
• Reconcile monthly credit card statements under the guidance of a supervisor.
• Maintain confidential donor records and documentation.
• Communicate professionally with internal and external stakeholders, referring questions or concerns to appropriate team members as needed.
• Adapt to the varying work styles of supported team members, demonstrating flexibility and responsiveness in a team-oriented environment.
• Follow clear guidance and processes while developing the skills and confidence to handle routine tasks more independently.

Requirements

• High School diploma required.
• 0–3 years of administrative or customer service experience in a professional setting.
• Advanced computer and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) skills including internet and web conferencing tools to support routine administrative tasks.
• Strong organizational and time management skills, prioritizing tasks, meeting deadlines, and maintaining confidentiality.
• Effective verbal and written communication skills with the ability to interact professionally with diverse stakeholders.
• Ability to follow established processes and procedures while demonstrating adaptability and a willingness to learn.
• Collaborative team player with flexibility to support varying work styles and a proactive approach to problem-solving and asking questions.
• Must demonstrate a willingness to learn as well as adopt a proactive approach to asking questions and improving.
• Ability to work in a hybrid work environment, working 2-3 days a week in the office.

Benefits

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account - earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.