Administrative Assistant

Essential Duties and Responsibilities

• Coordinating and organizing Outlook calendars and meetings.
• Overseeing and coordinating travel administration.
• Accounts payable and receivables
• Report generation to assist with annual property plans, revenue models and budgets.
• Maintain and update business plans, capital improvements, and revenue and marketing models.
• Maintain and update all legal cases, incident damage reports, property unit mix updates, auction dates and legal publications for notice of sale.
• Screens calls and coordinates communication between property, management and corporate personnel.
• Order supplies and oversee office machine maintenance and repair
• Handling all expense reimbursements and analysis.
• Tracking and reporting budgets and metrics.
• Creating reports using Microsoft Excel and other software programs.
• Preparing PowerPoint presentations as instructed.
• Drafting and editing correspondence.
• Answering phones promptly and with professionalism.
• Basic administrative duties such as copying and filing (both electronic and physical files).
• Other duties as assigned.

Qualifications

• 3 years administrative and executive experience.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint and the Internet.
• Excellent written and verbal communication skills.
• High-level commitment to quality and detail.
• Possess a strong work ethic and be able to work independently.
• Intense focus on excellent customer service, high standards for work product, and attention to detail.
• Demonstrated ability to take initiative and exercise independent/sound judgment and exercise diplomacy in all areas of responsibility.
• Proven time management skills, with the ability to prioritize and handle multiple tasks and work with a sense of urgency in a fast-paced environment.
• Ability to anticipate executives and department needs and acts proactively.
• Ability to meet new challenges with an open mind and an optimistic response.
• Exceptional assessment and organizational skills.
• High level of professionalism and confidentiality.

Additional Information

• Workplace: One of our values pillars is to work as OneTeam and we believe that there is no replacement for in-person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month.
• Office Location: Our office is based in Frisco, west of The Dallas North Tollway, in Hall Office Park – 2611 Internet Blvd.
• Equal Opportunity Employer: Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.
• Sponsorship for Work Authorization: Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without requiring sponsorship now or in the future.