Administrative Assistant

About the role

Project Renewal is a leading non-profit organization with the mission of building supportive communities where people achieve dignity and independence, renewing their lives with health, homes, and jobs. Our comprehensive and integrated 24/7 programs are designed to offer the holistic care our clients need. With a staff of 950+ and an annual budget of $140 million, Project Renewal is one of the larger social service nonprofits in New York City.

The Compass House Women’s Shelter is a 90-bed, 24/7 emergency shelter for general population homeless women that are employable or are already employed. Our comprehensive services include case management, occupational therapy, workforce development services, and housing placement assistance. The New Providence Women’s Shelter is a 100 bed 24/7 emergency shelter for homeless women diagnosed with mental illness and/or substance use disorders. Our comprehensive services include case management, individual and group counseling, recreational activities and housing placement assistance.

Responsibilities

• Under the direction of the facility’s Program Directors and Vice President of Programs, with some latitude for independent action, the Administrative Assistant is responsible for performing a myriad of administrative duties to assist the Director and VPs in the achievement of the goals and objectives of the program; performs related work.
• Performs administrative/secretarial support to the Program Directors and VP of Programs as well as the supervisory staff of the maintenance, social services, and operations departments.
• Processes petty cash reimbursement
• Process credit card statements for VPs
• Manages the Paycom system for shelter and housing staff including interns
• Processes all paperwork for personnel actions, including new hires, separated staff, recruitment flyers, and related matters
• Organizes and maintains a proper filing system for the office
• Performs other duties as assigned by the Program Directors and/or Vice President of Programs.
• Available to work in the evenings and on weekends when necessary.
• Orders supplies, and assists in inventorying and tracking deliveries of supplies
• While performing the duties of this position, the Administrative Assistant must sit for extended periods of time at the computer and reach or squat to get records from the files.

Qualifications

• A High School Diploma or GED equivalent with two (2) years of experience in clerical work with a minimum of one (1) year of experience working with homeless individuals or individuals who have been diagnosed with mental illness and/or suffering from a substance use disorder

Skills

• Communication: Excellent oral, writing, and listening skills are a must
• Organizational: The ability to work well within a highly pressurized, deadline environment, while meeting the short- and long-term mandates of the program
• Interpersonal: An ability to interface with all levels of staff and refrain from sharing confidential staff information with others
• Computer: Proficiency in Microsoft Office Suite, Dayforce, Paycom, Shelter Management System

Pay

Salary: $70,000 - $76,000