Administrative Assistant

About the role

We are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Review client notes and ensure they are submitted on a timely basis
• Create and update records ensuring accuracy and validity of information
• Update time sheets for missed punches, monitor attendance, PTO, etc.
• Conduct new hire orientation, issue badges, and serve as liaison with HR
• Monitor level of supplies, handle shortages, order when necessary, and neatly put away supplies
• Resolve office-related malfunctions (printers, etc.) and respond to requests or issues
• Coordinate and assist other staff with any clerical needs they may have
• Maintain trusting relationships with employees, vendors, clients, and parents
• Perform receptionist duties: answer front doors, assist with drop off and pick up
• Run office and event-related errands to ensure smooth and timely execution of activities

Requirements

• Proven experience as an office assistant, receptionist, or in another relevant administrative role
• Working knowledge of office equipment (phones, computers, printers, fax, scan)
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Customer service oriented
• Proficiency in MS Office and Google Suite

Benefits

• Health Insurance – 3 options available: HSA, HMO, PPO
• Health Savings Account with company contribution
• Flexible Savings Account – Medical and Dependent Care
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance
• Voluntary programs: Voluntary Life Insurance, Hospital Indemnity, Accident, Pet, LegalShield, Short Term Disability
• Personal Day paid after 90 days of employment
• Paid Time Off (PTO) of accrued time after 90 days of employment
• Wellness Days after 1 year of employment
• Select Holiday Pay after 1 year of employment
• Advancement Opportunities
• 401K with generous company match after 1 year of employment
• Reward Programs for Exceeding Expectations
• DoorDash Discounted Program

Pay

From $19.00 per hour (range: $19–$22 hourly)

Schedule

Full-time