Administrative Assistant

About the role

Pritchard Industries is seeking a Corporate Administrative Assistant for CORE FACILITY SERVICES, LLC. in New York. This on-site position will provide support to the operations team, office administrator, clients, and vendors through a variety of tasks.

Responsibilities

• Provide administrative support and assistance to the Operations team.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Review of weekly time management reports received from our client locations that we support.
• Cross Reference time management reports to Time and Attendance System.
• Train new accounts/employees to properly submit weekly site reports.
• Provide weekly time reports to our MWBE stakeholders.
• Maintain FMLA/WC/DIS reports to ensure accurate time captures of employee leave.
• Maintain employee folders with various documentation related to employment.
• Assist as needed to review PTO for all accounts.
• Engage with the Corporate Payroll/HR Team/Union Support Group to ensure all data elements are presented weekly.
• Assist Onboarding Team with new hires and ensure all employee information added is accurate.
• Assist AP with invoicing, coding, scanning and recording.
• Assist AR with payment applications.
• Assist AR with end of month processing.
• Maintain contracts, documents, and review/update as needed.
• Orders office supplies and tracks inventory.
• Prepare presentations and budget letters.
• Perform other related office duties/tasks as assigned.

Qualifications

• Associate's Degree in business administration preferred.
• At least four years of related office administration experience required.

Skills

• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite, particularly Excel, with the ability to learn new software as required.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
• Possess a pleasant personality that is eager to learn and committed to providing results.
• A Team Player.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Schedule

Full-Time/On-site Monday - Friday 8:00am - 5:00pm

Pay

Salary: $80,000 Annually

Benefits

• Paid holidays and vacation time
• Health Benefits Package