Administrative Assistant

About the Company

Founded in 1959 by Ed Miller near Chicago, Prince Industries has grown from a one-man shop into a global manufacturing partner. With seven facilities across the U.S. and China, we serve industries from hydraulics to aerospace, handling everything from just-in-time components to high-volume assemblies. At Prince, we don't just make parts—we solve complex supply chain challenges. We are a strategic partner, focused on helping clients improve products, reduce costs, and simplify operations. Certified to ISO 9001:2015, ISO 13485, and AS9100 standards, we combine quality, innovation, and growth-minded thinking to deliver real value.

About the Role

The Administrative Assistant provides entry-level clerical and office support for a manufacturing job shop. This role helps keep daily operations organized by assisting with data entry, filing, document preparation, and general administrative tasks. The ideal candidate is dependable, detail-oriented, eager to learn, and comfortable supporting both office and shop floor teams.

Responsibilities

• Provide general administrative support to office, operations, and manufacturing teams.
• Enter and update basic information in company systems, spreadsheets, or databases.
• Prepare, scan, file, and organize production paperwork, purchase documents, customer orders, and office records.
• Support purchasing, shipping, receiving, quality, and production teams with basic documentation needs.
• Follow company safety, quality, confidentiality, and workplace procedures.
• Perform other administrative duties and projects as assigned.

Requirements

• High school diploma or GED required.
• Prior office, administrative, receptionist, customer service, data entry, or clerical experience preferred but not required.
• Manufacturing experience is helpful but not required; willingness to learn is important.
• Basic experience with Microsoft Office preferred.

Skills

• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Professional verbal and written communication skills.
• Basic computer skills, including Microsoft Outlook, Word, and Excel.
• Ability to learn company systems, forms, part numbers, job travelers, and production paperwork.
• Dependable, flexible, and willing to help where needed.
• Comfortable communicating with office staff, shop employees, customers, and vendors.
• Ability to maintain confidentiality and handle information professionally.

Physical Job Requirements and Work Environment

• Regularly required to sit for extended periods while working at a computer.
• Occasionally required to stand, walk, reach, bend, or move throughout office and production areas.
• Frequently required to perform repetitive hand and wrist movements while using a keyboard, mouse, scanner, copier, or other office equipment.
• Occasionally required to lift, push, or pull office supplies, paperwork, files, or light materials up to 25 pounds.
• May occasionally enter production areas where noise, moving equipment, machinery, metalworking fluids, dust, or other shop conditions may be present.
• Must follow all posted safety requirements, including use of personal protective equipment when entering designated production areas.

Benefits

• Blue Cross Blue Shield Medical insurance
• Dental PPO Insurance
• Vision PPO Insurance
• Short-Term & Long-Term Disability Insurance
• Company Paid Life Insurance and AD & D - Including options to add on additional life insurance for yourself, spouse & children
• Critical Illness Insurance
• Accident Insurance
• 401(k) Fidelity Plan with strong employer match
• Personal Retirement Advisor
• Generous PTO Policy and 9 Paid Holidays per year
• 100% Tuition Reimbursement for Job-Related Classes
• Personal Protective Equipment reimbursement (safety glasses, shoes, etc.)
• Uniform Rental Service
• Employee Events

Due to ITAR regulations, only U.S. persons—defined as U.S. citizens, lawful permanent residents (Green Card holders), and U.S. nationals—are eligible for this position.