Administrative Assistant

About the role

The Administrative Assistant supports senior staff and management in various administrative and clerical tasks at Presbyterian Senior Living. This position specifically assists the Admissions department for Skilled Nursing and Personal Care.

Responsibilities

• Drafts letters and documents as directed.
• Schedules appointments for senior staff.
• Maintains necessary document filing.
• Makes employee name badges as necessary.
• Collaborates in coordinating meeting, lodging, and food arrangements for Presbyterian Senior Living sponsored functions/meetings.
• Makes copies, sends faxes, scans, and prints documents as necessary.
• Greets and appropriately directs visitors.
• Promptly answers the telephone and relays accurate information to staff.
• Manages incoming and outgoing mail.
• Prepares packages for shipment and ensures proper delivery.
• Maintains office supplies.
• Verifies invoices for accuracy as assigned.

Qualifications

• Three to five years prior clerical or office experience.
• Demonstrated proficiency of Microsoft Office (including Outlook, Word, Excel, PowerPoint).
• Excellent communication skills.
• Demonstrated organizational skills.
• Typing proficiency and ability to operate office machines.
• Professional and courteous demeanor with excellent customer service.