Administrative Assistant

About the role

A skilled and organized Administrative Assistant is needed to maintain the efficient day-to-day operations of our department. This role provides administrative support, manages office tasks, and contributes to the overall success of the team.

Responsibilities

• Provide general administrative support to the department, including handling phone calls, emails, and inquiries.
• Maintain and organize physical and digital records, documents, and databases.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and edit documents, reports, and presentations as needed.
• Act as a point of contact for internal and external stakeholders, demonstrating professionalism and courtesy.
• Manage and update contact lists and directories.
• Input and update data accurately in spreadsheets and databases.
• Maintain confidentiality and security of sensitive information.
• Efficiently schedule and coordinate activities, ensuring timely completion.
• Answer phones in a timely manner and direct calls to the appropriate team member.
• Coordinate supply orders while ensuring fiscal responsibility.
• Coordinate and oversee facilities-related projects.
• Follow up to ensure the overall facility is maintained in a safe and functional manner.

Requirements

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Proven experience in an administrative or clerical role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to multitask and manage time effectively.
• Basic knowledge of office equipment and technology.
• Professional demeanor and the ability to maintain confidentiality.
• Strong problem-solving skills and a positive attitude.