ADMINISTRATIVE ASSISTANT

About the role

Provides administrative assistance and secretarial support to department leadership, ensuring smooth operations and efficient functioning with minimal delay or disruption.

The position requires independent problem solving, excellent interpersonal skills, high standards in customer relations, and strict confidentiality in all written and verbal contacts.

Responsibilities

• Establish and maintain effective working relationships with employees, the public, Miami Valley Hospital providers, and the business office.
• Manage and direct phone calls as appropriate.
• Retrieve and review medical imaging results and laboratory results; send required notifications to patients via phone call and certified letter.
• Maintain all applicable rosters with up-to-date information.
• Schedule various department and individual meetings.
• Prepare agendas and PowerPoint presentations for department meetings.
• Record, type, and distribute department meeting minutes accurately and timely.
• Monitor the office supply budget for the administration cost center.

Requirements

• High School Diploma or GED (required).
• Associate’s Degree (desirable).
• 1–3 years of job-related experience; prior experience as an Administrative Assistant preferred.
• Familiarity with medical terminology (preferred).

Skills

• Able to type 50 words per minute.
• Proficient in Microsoft Office applications, especially Word, PowerPoint, and Excel.
• Excellent time management and communication skills (verbal and written).
• Detail-oriented and punctual.
• Able to work a flexible schedule to meet department needs.