Administrative Assistant

Benefits: Employee discountsHealth insurance401(k)401(k) matchingPaid time offProfit sharing Benefits/Perks Competitive CompensationPaid Time OffCareer Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Key Responsibilities Timekeeping AssistancePermitting & ComplianceVendor Insurance Compliance & Risk ManagementVendor & Subcontractor AdministrationAssistance with Pay Applications & BillingDrawings, Printing & EquipmentFleet & Field SupportSafety & Training Portal Management Marketing & Photography CoordinationSite Access & BadgingMail, Notary & Facilities LiaisonOffice ManagementCompany Apparel & Promotional Items Management Employee Engagement Management Qualifications Associate's degree required; administrative training a plusPrevious experience as an Administrative Assistant or in a similar role; construction industry experience preferredFamiliarity with standard office equipment (printers, copiers, fax machines, plotters)Excellent computer skills, including proficiency with Microsoft Word, Outlook, and PowerPoint, as well as online portals and office softwareHighly organized with strong time management skills and the ability to prioritize and manage multiple recurring projects and deadlinesExcellent written and verbal communication skills for coordinating with vendors, agencies, and government/permitting officesDiscretion in handling confidential company, vendor, and employee informationNotary certification a plus (or willingness to obtain)