Administrative Assistant

PKF O’Connor Davies is a top-ranked accounting, tax, and advisory firm with offices across the U.S. and internationally through our PKF global network. For over a century, we have built our reputation on deep industry expertise, a personalized approach, and a commitment to delivering real value to our clients. We serve a diverse client base across industries and sectors, helping organizations and individuals navigate complex challenges with confidence.

About the role

We are seeking an Administrative Assistant to provide high-quality administrative and operational support to partners and engagement teams in our Voorhees, NJ office. This role requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, public accounting environment. The Administrative Assistant plays a key role in supporting audit and tax engagement workflows while maintaining confidentiality and professionalism.

Responsibilities

• Prepare, process, and assemble audit reports, financial statements, tax returns, contracts, and related engagement deliverables.
• Maintain accurate electronic files, correspondence, and engagement records in accordance with firm standards.
• Track and manage control files for matters in progress to ensure timely completion of engagements.
• Provide administrative support to assigned partners and their teams, exercising independent judgment as appropriate.
• Enter and maintain daily billable and non-billable time in the firm’s time and billing system.
• Order and maintain office supplies as needed.
• Serve as a collaborative team member by assisting and backing up fellow administrative staff when necessary.
• Provide occasional backup support to the receptionist, as needed.
• Perform other administrative duties and special projects as assigned.

Requirements

• This position is fully in-office and requires working on-site five (5) days per week.
• Minimum of two years of administrative experience, preferably within a CPA or professional services firm environment.
• Proficient in Microsoft Office applications, particularly Word, Excel, Outlook and Adobe (PDF).
• Excellent verbal, written, organizational, and interpersonal communication skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently and collaboratively as part of a team, manage competing priorities, and meet deadlines with minimal supervision.
• Demonstrates a consistently positive attitude and professional presence.
• Typing proficiency of approximately 60 words per minute with a high level of accuracy.
• Familiar with general office procedures, business correspondence, filing systems, and office equipment.
• Ability to be flexible and adaptable in a dynamic work environment.
• Notary Public designation is a plus.
• Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to provide visa sponsorship now or in the future.

Benefits

• Medical, Dental, and Vision plans
• Basic Life, AD&D, and Voluntary Life Insurance
• 401(k) plan and Profit-Sharing program
• Flexible Spending & Health Saving accounts
• Employee Assistance, Wellness, and Work-life programs
• Commuter & Parking benefits programs
• Inclusive Parental Leave Benefits
• Generous Paid Time Off (PTO)
• Paid Firm Holidays
• Community & Volunteering programs
• Recognition & Rewards programs
• Training & Certification programs
• Discretionary Performance Bonus

Pay

The compensation for this position ranges from $60,000 - $70,000. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills, and certifications.