Administrative Assistant

About the role

We are seeking a highly organized, proactive Administrative Assistant to support daily operations and leadership across our growing organization. This role is critical in ensuring smooth administrative workflows, supporting cross-functional teams, and maintaining a professional, efficient office environment.

Key Responsibilities

• Provide day-to-day administrative support to executives and team members
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, presentations, and internal communications
• Serve as a point of contact for internal teams and external stakeholders
• Aid in onboarding new employees (scheduling, documentation, coordination)
• Maintain office organization, supplies, and vendor relationships
• Support clinic operations coordination (as needed across locations)
• Handle confidential information with discretion
• Aid in special projects and ad hoc tasks as the company scales

Qualifications

• 2+ years of administrative or office support experience (healthcare or multi-site environment preferred)
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to multitask and prioritize in a fast-paced, high-growth environment
• High attention to detail and problem-solving mindset
• Professional, dependable, and adaptable

Preferred Qualifications

• Experience supporting executives or leadership teams
• Familiarity with healthcare operations or retail clinic environments
• Experience in a private equity–backed or high-growth company