Administrative Assistant

About the Company

PEI-Genesis is one of the world’s fastest assemblers of precision connectors. We partner with customers to design engineered solutions that meet specific application requirements and then deliver with speed, service, and consistent quality that is unmatched in the industry. PEI develops custom interconnect solutions that support the harsh environments of the aviation, energy, military, industrial, rail, and medical sectors worldwide.

About the Role

The Administrative Assistant provides administrative and organizational support to ensure the efficient operation of the front office and support to HR. This position handles daily office tasks, schedules appointments, maintains records, communicates with clients and staff, and assists management with various administrative duties.

Responsibilities

• Answer phone calls, emails, and general inquiries professionally.
• Schedule meetings, appointments, and manage calendars.
• Prepare, organize, and maintain documents, records, and reports.
• Perform data entry and maintain accurate databases and filing systems.
• Coordinate office supplies, equipment, and general office needs.
• Assist with correspondence, presentations, spreadsheets, and other documents.
• Assist new employees with the onboarding process and schedule onboarding training.
• Assist with some timekeeping and attendance items.
• Welcome visitors and provide customer service as needed.
• Process invoices or other administrative paperwork.
• Coordinate meetings, travel arrangements, and office events when required.
• Help coordinate employee meetings, training sessions, and HR events including monthly Perfect Attendance plans.
• Support managers and team members with day-to-day administrative tasks.
• Maintain confidentiality of company and employee information.
• Maintain petty cash and monthly reporting.
• Maintain and manage employee reward program.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent; associate degree preferred.
• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.
• Ability to multitask and prioritize competing responsibilities.
• Strong attention to detail and accuracy.
• Professional, dependable, and customer-service oriented.

Skills

• Calendar and schedule management
• Data entry
• Microsoft Word and Excel
• Email and phone communication
• Filing and record keeping
• Customer service
• Meeting coordination
• Organization and time management
• Confidentiality and professionalism

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Company Paid Life Insurance
• Disability Insurance
• Paid Holidays
• Paid Sick Time